Managing your content with post-it notes

Staying organized while creating video content is essential, but it doesn’t have to be complicated. One of the most effective and low-tech methods is using post-it notes. This visual system can help you track progress, maintain motivation, and ensure your course or video series stays on schedule.

Why post-it notes work

Post-it notes offer a clear, tangible way to manage your video content. Unlike digital tools, they give you a physical representation of your progress. Seeing your videos move from 'To Do' to 'Done' is incredibly motivating and provides a sense of accomplishment.

This method is especially useful for larger projects like online courses or YouTube series. By color-coding your notes by module or theme, you’ll get a clear visual overview of your project at a glance.

Step 1: Create your video outline

Start by breaking your course or series into sections or modules. Then, for each video you plan to create, write the title or main topic on a post-it note. If you’re unsure of the exact content for each video, write down broad concepts that you intend to cover.

• Use different colors for different modules to keep your topics organized.
• Keep it simple – just a title or topic is enough at this stage.
• Arrange your notes on a wall, whiteboard, or corkboard.

Step 2: Track your progress

Create columns labeled To Do, In Progress, and Done. As you work through your videos, move the corresponding post-it notes from one column to the next.

This method allows you to see your progress in real time, providing a clear sense of how much you’ve accomplished and what’s left to do.

Step 3: Celebrate your milestones

Once a video moves to the Done column, it becomes a small victory. Over time, you’ll see the visual representation of your hard work grow, which can be incredibly motivating. Some creators even keep their completed post-it notes as a trophy of their accomplishments.

Step 4: Adapt as needed

If you prefer digital tools, you can replicate this system using project management apps like ClickUp or Trello. However, the tactile nature of post-it notes can often feel more rewarding and engaging.

Don't overcomplicate it

Managing your video production with post-it notes keeps you organized without the distraction of over-complicated systems. It’s a simple, effective way to stay on track and maintain momentum. Give it a try, and you might find yourself moving through your video projects with greater ease and satisfaction.